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Please fill out the form below or give us a call on 08443 814734

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Privacy & Cookie Policy

CLIENT PRIVACY NOTICE

This Privacy Notice sets out how we, Knox Ellis Solicitors, obtain, store and use your personal information when you instruct us to act for you. This Privacy Notice is effective from 1st May 2018.

Please read this Privacy Notice carefully.

This summary provides an overview of how we obtain, store and use your personal information. It is intended to provide a very general overview only. It is not complete and must be read in conjunction with the corresponding full sections of our Data Protection Policy which is available on request.

Data Controller: Knox Ellis Solicitors

How we collect or obtain your personal data: when you provide it to us (e.g. by instructing us to act for you in relation to a matter) and/or when you contact us either at the outset or during the course of a matter.

Personal data we collect: name, contact details including email address of your staff.

How we use your personal data: we may use your personal data for the purpose of client identity verification, the provision of any of our services, the administration of files and records, legal and regulatory compliance and the marketing and promotion of our services, as well as informing you of relevant news and legal developments.

Disclosure of your personal data to third parties: we will only disclosure your personal data to the extent this is necessary to provide any of our services to you, administer your files/records, to comply with our legal and regulatory compliance or where we are required by law or to enforce our legal rights.

How long we retain your personal data: we will keep your personal data for no longer than necessary, taking into account any legal or regulatory obligations we have (i.e. currently we are under a regulatory duty to store your file for 6 years following the completion of your case) and any other legal basis we have for using your personal data, e.g. your consent, performance of a contract with you or our legitimate interests as a business.

How we secure your personal data: we will secure your personal data using appropriate technical and organisational measures such as storing your personal data on secure servers and encrypting firm laptops and transferring personal data via secure methods to or from our servers.

Transfers of your personal data outside the European Economic Area: The majority of personal information is stored on systems in the UK. But there are some occasions where your information may leave the UK either in order to get to another organisation or if it’s stored in a system outside of the EEA. We have additional protections on your information if it leaves the UK ranging from secure ways of transferring data to ensuring we have a robust contract in place with that third party.

Your rights in relation to your personal data:

  • to access your personal data and to be informed about its use;
  • to correct your personal data;
  • to have your personal information deleted;
  • to restrict the use of your personal information;
  • to object to the use of your personal information;
  • complain to a supervisory authority;
  • to withdraw your consent to the use of your personal information

Our details
Our data supervisor is Louise Murphy who is based in our office at Old Bank House, 1a Deacon Road, Widnes, Cheshire, WA8 6EA. You can contact the data supervisor by writing to the above address or sending an email to l.murphy@knoxellis.co.uk or by calling our office on 0151 420 0718.

 

EMPLOYEE PRIVACY NOTICE

This Privacy Notice sets out how we, Knox Ellis Solicitors, obtain, store and use your personal information when you apply for a job with us or are employed by us. This Privacy Notice is effective from 1st May 2018.

Please read this Privacy Notice carefully.

This summary provides an overview of how we obtain, store and use your personal information. It is intended to provide a very general overview only. It is not complete and must be read in conjunction with the corresponding full sections of our Data Protection Policy which is available on request.

Data Controller: Knox Ellis Solicitors

How we collect or obtain your personal data: when you originally provide it to us (e.g. by applying for employment and/during the course of accepting an offer of employment) and/or during the course of your employment.

Personal data we collect: name, email/ postal addresses, date of birth, national insurance number, references, employment history, telephone number, next of kin, bank details and health conditions. Please note that this is not an exclusive list and further personal data may be collected as required for then purposes of employment.

How we use your personal data: we may use your personal data during the recruitment process and for the purpose of employment and legal and regulatory compliance.

Disclosure of your personal data to third parties: we will only disclosure your personal data to the extent this is necessary under your employment contract, to comply with our legal and regulatory compliance or where we are required by law or to enforce our legal rights.

How long we retain your personal data: we will keep your personal data for no longer than necessary, taking into account any legal or regulatory obligations we have (i.e. currently we are under a regulatory duty to retain your PAYEE information for 6 years following termination of your employment) and any other legal basis we have for using your personal data, e.g. your consent, performance of a contract with you or our legitimate interests as a business.

How we secure your personal data: we will secure your personal data using appropriate technical and organisational measures such as storing your personal data on secure servers and encrypting firm laptops and transferring personal data via secure methods to or from our servers.

Transfers of your personal data outside the European Economic Area: The majority of personal information is stored on systems in the UK. But there are some occasions where your information may leave the UK either in order to get to another organisation or if it’s stored in a system outside of the EEA. We have additional protections on your information if it leaves the UK ranging from secure ways of transferring data to ensuring we have a robust contract in place with that third party.

Your rights in relation to your personal data:

  • to access your personal data and to be informed about its use;
  • to correct your personal data;
  • to have your personal information deleted;
  • to restrict the use of your personal information;
  • to object to the use of your personal information;
  • complain to a supervisory authority;
  • to withdraw your consent to the use of your personal information

Our details
Our data supervisor is Louise Murphy who is based in our office at Old Bank House, 1a Deacon Road, Widnes, Cheshire, WA8 6EA. You can contact the data supervisor by writing to the above address or sending an email to l.murphy@knoxellis.co.uk or by calling our office on 0151 420 0718.

 

COOKIE POLICY

The Short Version

  • We use cookies to make our website easier for you to use
  • We use cookies to monitor usage so we can spot trends and make improvements
  • We NEVER use cookies to identify individuals (and never will)
  • We NEVER store personal information in cookies

The law states that you must be able to opt-out from having cookies stored on your computer but before you take that decision you need to understand that we use cookies for the smooth functioning of our website. They do not infringe on your personal privacy or online security. Cookies cannot be programmed, cannot carry viruses, and cannot install malware on your computer. We recommend that you “allow” cookies because if you “disable” their use some of the functions of the website will not operate.

The Longer Version

What are cookies?

A cookie is a simple text file that is stored on your computer by our website’s server.

Cookies do lots of different jobs, like letting you navigate between pages efficiently, storing your preferences, and generally improving your experience of a website. Cookies make the interaction between you and the website faster and easier.

Most websites you visit will use cookies in order to improve your user experience by enabling that website to ‘remember’ you, either for the duration of your visit (using a ‘session cookie’) or for repeat visits (using a ‘persistent cookie’).

Cookies are used by most websites for a variety of reasons:

  • To estimate audience size and usage pattern.
  • To store information about user preferences according to your individual interests.
  • To speed up searches.
  • To recognise a user when they return to our site.

Opting Out

The Law gives you the option to allow cookies to function on your browser or for you to opt out and refuse to do so.

If you decide to disable cookies we record this so you don’t get asked the question again. You will find that most of the website works as expected although functions that rely on cookies are obviously disabled. If you use a different device, computer profile or browser you will have to tell us your preference again

You may also refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.

What happens if you ignore the question?

If you ignore the question the website will continue to set cookies as necessary. This is the approach of “implied opt-in”.